Pasco CARES Small Business Personal Protective Equipment (PPE) Reimbursement Program

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Program Overview 

Program Description:

Pasco County has set aside $1,000,000 from the CARES Act to reimburse small business owners for purchasing Personal Protective Equipment (PPE). Pasco County intends to provide reimbursement for a minimum of 1,000 businesses, implemented on a first-come, first-served basis through an online application, for reimbursements up to $1,000.

Business Eligibility:

Business eligibility is based on the Florida Small Business Emergency Bridge Loan Program for COVID-19 requirements.

Businesses must be:

  • A for-profit, privately-held, small businesses that maintains a place of business in Pasco County and was established prior to March 1, 2020.
  • A small business with 2 to 50 employees.
  • A small business with a majority of employees residing in Pasco County.

Ineligible Businesses:

  • A business deriving more than one-third of gross annual revenue from legal gambling activities.
  • A business engaged in any illegal activity.
  • A business that presents live performances of an indecent sexual nature or derives directly or indirectly more than 2.5% of gross revenues through the sales of products and services, or the presentation of any depictions or displays, of an indecent sexual nature.
  • A business that has a primary purpose of facilitating polyamorous relationships.
  • Massage parlors.
  • Hot tub facilities.
  • Escort services. 

Personal Protective Equipment (PPE) Covered:

PPE covered is based on the recommendations in the OSHA Guidance on Preparing Workplaces for COVID-19 and the CDC. Purchases must have been made on or after March 1, 2020. Tax will not be reimbursed.

Eligible PPE for reimbursement:

Required Documentation:

  • Proof of business address in Pasco County verified by the State of Florida Division of Corporations: Sunbiz.org
  • List of employees and their addresses.
  • Completed IRS W-9 Form
  • Receipt or invoice for PPE containing the following information:
    • Date of purchase
    • Seller / Vendor Information (Name, Address, Phone Number as available)
    • Description of item purchased, clearly identifying the item as an approved PPE for reimbursement.
    • Purchase amount
    • Proof item has been purchased
      • Stamp at bottom of receipt form vendor showing method of payment
      • Invoice identifying how merchandise was purchased
      • Image of front and back of a processed check
      • Additional documentation such as a bank statement or credit card statement may be requested as needed to prove payment.

**Please block out or omit account numbers if sending credit card or bank statements.

General Process:

  • Pasco County IT created an application form, which will be posted and processed through the Pasco County website via a portal.
  • Pasco County Emergency Management (EM) will receive the applications through the portal, verify the applicant’s eligibility, review supporting documentation, and then will contact the applicant.
  • EM will contact the applicant within 14 business days of receiving the application and discuss approval of the application or issues noted.
    • EM will make two attempts (1 business day apart) via phone call and e-mail to contact the applicant.
    • Applicants will be required to submit any requested documentation within 2 business days from initial contact or time of the second attempt of correspondence to receive assistance, or they will need to reapply.
      • If applicant does not submit requested documents by this time, they will be deemed ineligible until they reapply proving otherwise.
  • Once all documentation is provided, EM will verify the documentation for program eligibility. Once complete eligibility is established, EM will work with Pasco County Fiscal Services to issue a check up to $1,000 to the applicant for reimbursement of approved PPE purchase.

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Pasco County representatives will contact the applicant with instructions on how to upload required documentation to support this application.