Gardening 365

Saturday, October 2, 2021 9:00 a.m. - 2:00 p.m. 

RAIN OR SHINE

COMMERCIAL VENDOR TERMS AND CONDITIONS

 Please read carefully. 

Pasco County Board of County Commissioners, University of Florida, Pasco County Extension Service, University of Florida Institute of Food and Agricultural Sciences (UF/IFAS), UF/IFAS Master Gardener Volunteers, City of San Antonio, FL will not be responsible for any loss, damage nor injury to any person or property of participating commercial vendors (hereafter referred to as "vendors” of the Pasco County Master Gardener Volunteer’s Gardening 365 event (“Event”).

Payment:          Once your completed application has been approved you will receive an email with your payment alternatives. A nonrefundable deposit of 50 percent of your total booth reservation is required by June 30, 2021. Vendors who do not meet this June deadline may not be included in event advertising. The balance will be due August 31, 2021. If we have not received final payment by August 30, 2021, the Event Committee reserves the right to sell the booth to another vendor. 

Booth assignments:    Booths will be assigned after receipt of a 50-percent down payment Once booth(s) have been assigned, NO REFUNDS WILL BE MADE. Booth parameters will be clearly defined prior to set-up; extending beyond boundaries is prohibited. Booth subletting is prohibited without prior approval from the Event Committee Chair. Should the Event configuration change, vendors will be assigned a booth of equal value. 

Vendor parking:           During the Event operating hours, all vendor vehicles must be parked in the designated vendor parking area and no vendor vehicle of any kind will be allowed on the grounds once the event opens. Vendors must follow all posted traffic management signs. Vendors will be issued parking permits during initial set up, which must be displayed prominently in or on the vehicle. Parking is on a "first-come, first served" basis. Vendors are reminded that there will be many vehicles of varying sizes in the vendor parking area and to park efficiently to allow for as many vendor vehicles as possible in these prime spots. There is NO overnight parking of any vehicle at the site. 

Set-up times:  Friday, October 1, 2021 from 3:00 p.m. until 7:00 p.m. and Saturday, October 2, 2021 from 7:00 a.m. until 9:00 a.m. NOTE: Vendors WILL NOT be allowed on Event grounds for set up outside these times. Vendor vehicles must be parked by 8:30 a.m. the day of the event to allow for patron parking in the adjacent area. Due to a school across the street these times cannot be changed on Friday. There is also a church service Saturday at 8:15 a.m. at the church across from the event site. A more detailed description of the set-up procedures will be emailed to you after we receive the final payment. 

Event requirements:  1.) Vendors are required to keep their booth space neat, clean and aesthetically pleasing for the duration of the Event. 2.) All vendors are required to sell at retail prices during the Event 3.) All vendors selling plants at the Event are required to keep their current NURSERY CERTIFICATE OF INSPECTION easily assessable during the Event hours of operation. 4.) Vendors must provide their own tents, tables, chairs, electrical cords and garden hoses (if intending to use free, external water connections available to all vendors). 5.) All tents must be secured to protect your product and the inventory of other vendors. NOTE: wind may be a problem at this time of year. 6.) The selling of invasive plants is prohibited (see listing here: https://assessment.ifas.ufl.edu/ 

7.) Vendors, please note, garden apparel DOES NOT include T-shirts. 8.) Alcoholic beverages are prohibited on city-owned property and therefore not allowed on Event grounds. 9.) If using an electrical cord, a rug must cover the cord to prevent tripping.

Restocking: Replenishment booth(s) will be allowed during the Event. UNDER NO CIRCUMSTANCES WILL NON AUTHORIZED VEHICLES BE ALLOWED ON EVENT GROUNDS DURING OPERATING HOURS. Only designated vehicles for Event staff and emergency response vehicles will be allowed on Event grounds during Event hours of operation. 

Security:           The Event grounds will be patrolled on Friday, October 1, 2021 from 7:00 p.m. to Saturday, October 2, 2021 7:00 a.m. 

Prohibited on Event grounds:     1.) Obstruction to walkways. 2.) Digging holes. 3.) Dogs and pets other than certified service companions. 

Break down times: Saturday, October 2, 2021 from 2:15 p.m. to 7:00 p.m. NOTE: Church across the street has services at 5:30 p.m. A more detailed description of the break down procedures will be emailed upon final payment. 

DUE TO SAFETY CONCERNS FOR VENDORS AND GUEST, LAW ENFORCEMENT WILL PROHIBIT VEHICLES FROM ACCESSING EVENT GROUNDS PRIOR TO 3:15 P.M. ON OCTOBER 2, 2021.

COVID-19 CONSIDERATIONS AS A VENDOR:  YOU AGREE TO ADHERE TO ALL PASCO COUNTY,   UNIVERSITY OF FLORIDA AND CDC GUIDELINES REGARDING SAFETY PROTOCALS IN PLACE, REGARDING COVID SPREAD, AT THE TIME OF THE EVENT (FROM SETUP UNTIL BREAKDOWN) .

Non-discrimination policy: It is the policy of Pasco County Board of County Commissioners to maintain an environment free of all forms of unlawful discrimination. The Event affords equal opportunity to all vendors and patrons without regard to race, color, gender, gender identity, sexual orientation, political affiliation, religion, age, marital status, disability or handicap, veteran status or national origin or other criteria protected by law.

Gardening 365 provides visitors and residents with the opportunity to meet with and purchase plants, garden tools, and yard art from vendors within the central Florida area. There will be educational seminars and a children's area including educational booths. There will be hands-on activities for the children. Please visit http://bit.ly/pascogardening365 for more information. 

Please complete the vendor form by clicking the following link: https://form.jotform.com/80759115987168

Exhibitor/Food Vendor Booth Space Pricing

Exhibitors will specialize in landscaping, gardening, gardening tools, irrigation, hardscapes, horticulture, fertilizer, mulch, yard art and more. 

The following exhibit rental rates are available: 

12’ x 12’ – Exhibitor Space-$60 

12’ x 24’ – Exhibitor Space-$120 

24’ x 24’ – Exhibitor Space-$180 (pay for 3, the fourth is free) 

Food Vendor Space-$75

Food vendors must have proper permits for food distribution issued by The State of Florida’s Department of Business Regulations, Division of Hotels and Restaurants. 

Checks or cash only. (Do not mail cash.) Checks should be made payable to: UF/IFAS-Pasco Extension. 

Please note "Gardening 365" on the memo line. 

Mail/deliver to:

Pasco County Extension Office 

Attn: Grace Reich 

36702 State Road 52 

Dade City, FL 33525